The following are Sims Design terms and conditions to help ensure we are able to meet clients expectations. Please read thoroughly prior to accepting the contract to avoid any confusion with a project.
Specifications of work
The estimate is based on the original job brief and specifications as provided by the client. The estimate is subject to change should any alteration occur to the client specifications (eg. Number of pages of an annual report) or brief (ie design requirements) or updating of content of your website.
The estimate is valid for 30 days from the stated date.
Sign off work
The client is required to sign off on all completed design work. Sign off is the clients indication that the job has been approved and will not require any further amendments. Larger jobs may require sign off of design and development during various stages of the project.
Alterations
Content submitted to Sims Design by the client at the start of the project is considered ‘final’. Any revisions or alterations provided by the client after commencement will be charged at the appropriate variable rate.
Content
All content is assumed to be supplied in the following digital formats to ensure a high project quality. Additional charges may be incurred if these are not available.
Text/tables/copy Word and Excel format (in correct order)
Images High resolution (300 dpi) Tiff/Jpeg format
Logos Vector format (Illustrator/AI EPS files)
Diagrams and maps (Illustrator/AI EPS files), if these formats are not supplied additional costs may be charged.
Deposits
Sims Design reserves the right to request a 50% deposit to be paid upon engagement of the project. Full payment is to be made on delivery of printed documents or on a project completion.
Terms of Payment
Final invoices will be provided to the client upon completion of the work and are due upon receipt but no later than fifteen (15) days from date of invoice. Accounts paid after (14) days will be considered in default and will be assessed, a service charge in the amount of 4% per month of the total amount due. SIMS Design may at any time and from time to time alter the terms of payment and such altered terms of payment shall apply in respect of all transactions taking place after notification of such alterations. Additionally, clients agree to pay reasonable expenses, including legal fees and third party agencies.
GST refers to Goods and Services Tax charged at 10% of the price. All prices are ex GST unless otherwise stated.
Travel
Any travel and accommodation charges will be charged separately and estimates supplied. Should the client have any current arrangements with suitable accommodation locations, SIMS Design agrees to utilise current commercial arrangements, where practicable.
Confidentiality
All works in progress, ideas, strategies and other intellectual property must be held in strict confidence by the client and only made available to the parties who were written signatories to the agreement.
Sims Design will make every effort to protect the confidentiality of all information supplied by their clients.
Variation or cancellation
If cancellation occurs after written approval to proceed work may be cancelled or varied if agreed and accepted by SIMS Design in writing. SIMS Design will be compensated against any costs or loss (including but not limited to loss of profit) incurred.
Variable components of a project
The following summarises most of the variable components of a project. Such costs, as incurred, will be passed on to the client unless specifically stated as included in the estimate.
Authors alterations
Copy/test alterations $120.00/hour
High end design, artwork and visualisation $90.00/hour
Website/Interactive including programming $155.00/hour
General work including HTML authoring $100.00/hour
Photography/Digital photography (includes development and assistant) $160.00/hour
(Travel costs outside of the metropolitan area to will be paid by the client, includes airfares and accommodation). Photo manipulation $90.00/hour
Management Art direction/Project management $90.00/hour
Print Management $80.00/hour
Miscellaneous
Stock photography/illustrations Market rate
Collation of files to electronic file transfer $20.00 each
Courier Market rate
All quotes exclude GST.
Copyright
Copyright is all unfinished works authored by Sims Design remain the property of Sims Design until full payment has been received. On occasion when multiple options are presented to the client, all options except for the chosen design remain the property of Sims Design. Working files (eg. Indesign, photoshop, AI) will NOT be supplied to client and remain the intellectual property of Sims Design. Only final print ready PDF files of projects will be provided, unless otherwise stated in specifications.
All code of a website remains the property of Sims Design and must be managed by Sims Design on a monthly basis to maintain functionality, licenses and security. All our websites are designed and produced with the agreement one of our WE CARE packages is included on an ongoing yearly basis while we have a working relationship with your school. We believe this is the best way to maintain a good functioning website, keep costs to a minimum for the school and support school staff in a changing world.
Photography
All photographs taken by SIMS Design are copyright to the school. Photos will be kept as a back up and deleted at the request of the school.
Permissions of students photographed or filmed are the responsibility of the school, if a permission changes, SIMS Design will act in a timely manner to ensure these images are removed as instructed by the school staff.
Film
All film footage taken on location is deleted once the videography is complete. Footage taken at the school can be kept if requested by the school, an external hard drive cost may incur. SIMS Design may keep spare footage in the event minor changes are required. New footage can be filmed and added to an existing film.
The client agrees to keep Sims Design indemnified against all liability, losses or expenses incurred in connection with any breach of copyright in materials supplied by the client.
Acceptance of estimate
If you are in agreement with the estimate and all the term and conditions stated herein, please forward an email back with your purchase order to Sims Design. Written approval is required by Sims Design before work is initiated. Should you have any questions with regards to the above estimate, please do not hesitate to contact Jennifer at Sims Design directly.
We are passionate about creating the face of your community to represent your values and services – your visual representation.
